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Proofreading Vs Editing - What’s The Difference? | My City Content

Proofreading Vs Editing – What’s The Difference?

by Melissa Norman
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Proofreading Vs Editing - What’s The Difference

Many people confuse proofreading with editing. The functions of both are different. Proofreading vs editing offer opportunities to ensure that your written work is ideal before publishing. The purpose is the same, but it is done differently from one another. If you write a blog or publish a novel, it is significant to proofread and edit it before submission.

Let’s discuss how Proofreading Vs Editing is different from one another. Proofreading is performed when the writers wish to end minor errors such as spelling, grammar, and other typo errors from the document. At the same time, editing is a more refined procedure that changes the composition dramatically. Of course, multiple people use both of these interchangeably. But it is essential to know the difference between proofreading and editing as they are different.


Once a document is finalized and ready for publishing, it is mandatory to proofread it to check for spelling or punctuation errors. Additionally, proofreading helps to end the minor mistakes made by the writer. Finally, it highlights little to significant errors that were ignored by the editor while editing the document.

Proofreading is not a time-taking task as the objective is to go through the text and correct grammatical mistakes. Because the proofreader is familiar with various writing conventions, it plays an important function. It assists in correcting the spelling errors and formatting of the text. There are specific rules of composition which the proofreader knows. These small mistakes negatively impact the reader if they are not corrected or missed.

These are high-level skill sets, and people hire proofreaders to ensure that the work published meets the quality standards. There are two examples of proofreading given below:

  1. “A lot of people like to read.” Proofreading helps remove spelling errors such as, “Many people like to read.” Now the alphabet “S” shouldn’t be there.  
  2. “Let’s go out for a soda.” This can also assist with punctuation, such as: “Let’s, go out for a sofa.” This is more appropriate.


Editing goes far off the technical details in the drafts. It is focused on removing the ambiguity of the text and is performed on the first draft that the writer prepares. It can remove the inconsistent structuring, enhance the work’s quality, and increase readability. It’s all about checking whether the meaning of the text makes sense. It even seems the fact and figures which the writer uses. Editing is all about providing comprehensible consistency of languages in the text. It assures that your written content is perfect and the intent idea is well-connected.

You have to edit your first draft to ensure the text shines. For example, there are times when the writer can select a phrase that doesn’t make sense. The editing helps replace it, so the argument and context of the text remain the same. There are two examples of editing given below:

  1. “Money is calculated by bankers.” This sentence is in a passive voice at the moment. Once the editor checks it, it would be corrected as; “Banker counts the money.”
  2. “We ate dinner then baked dessert.” The sentence structure will be improved as “We ate dinner and baked a dessert.”

Related: 5 Types of Editing: Which One Do You Need Right Now?


Proofreading and editing are different from one another in many ways. If you are still confused about the proofreading and editing part. Let’s continue reading to understand the primary differences between both of them. 


Editing contains a longer turnaround time as it is done on the initial draft. This is because the editor has to edit the text tone, the structure of the selected words, and the alignment of the text. The proofreader’s job is to read every sentence and check whether it makes sense or not. Therefore, proofreading turnaround time is a little shorter if you compare it to the proofreader for checking spelling mistakes, punctuation, and formatting the text. Proofreading is the last checking stop before the draft is ready for publishing.


Editing is done on the first draft, which the writer prepares. After that, the editor takes the document through various revisions or drafts. This procedure goes on where the document can be classified as the final draft. On the other hand, proofreading is completed on the final draft to correct minor mistakes that the editor may have missed or ignored. It also enhances the formatting for the final document before publishing.


The editing process reduces extra words to ensure that the text is clear and concise. It is significant to ensure that the terms used make proper sense and the reader is easy to read. On the other side, proofreading the final draft is meant to check the word’s spelling however not remove any word.


The editing process takes a long time since the editor must guarantee that the text makes sense. The editor has to check text line to line, which consumes time. The passive voice, syntax, and semantics of the phrases are all evaluated during the editing process. Finally, proofreading is completed to ensure that the document is free of spelling problems and formatting faults. Proofreading a document, on the other hand, requires no time because it does not include major modifications.


When it’s about the differences between proofreading vs editing, the editor can advise changes in the sentence structure and check the document to ensure its factual accuracy. The proofreader’s job is to point out the grammatical and spelling errors in the document and ensure it’s perfect.


Editing and proofreading are different methods of revising. Choosing which service is the right choice for you relies on your demands. There is no need to get confused about proofreading vs editing services. This blog entirely covers everything for you. Before you select your money on the service, be sure what it is that you are looking for? Considering the requirements of the documents and decide whether you demand a proofreader or editor?


A proofreading service removes the surface-level errors in your writing. It is an opportunity to offer your work as a final polish before it goes into publishing and in the hands of the readers.


The students and researchers use proofreading more to correct the small mistakes in their documents. If you are a student, you have to submit error-free assignments to get good grades. It is a significant step before submission, as your grades rely on the language.

If you’re a researcher, you need a proofreader who can remove grammatical and punctuation errors from your document. So, it makes publishing work easier without facing rejection from the readers. Researchers have to stay careful to check that your text doesn’t have capitalization problems. Before submitting your work for publication, proofreading is the final check to ensure that it is free of errors.


If you are an author or a novelist, you need to hire a proofreader to proofread your work before publishing. Obviously, you don’t have to waste your money on editing services as you need a proofreader. It helps highlight a small grammatical and punctuation mistake that negatively influences your career. Proofreading is not the problem, but it focuses on ensuring the manuscript is error-free and provides technical quality in the text.


Yes, you might be wondering this is a typo. But it’s not. Editors need proofreaders to ensure their work is free from minor errors before publishing. Editing is the initial procedure of revisions that helps in enhancing the document. The next stage is to proofread, which assists in the modification errors that the editors may have missed. They have to cling to writing quality conventions before the works are published. At times, the editor who is responsible for the draft does not know their mistakes. Therefore, they need proofreaders to be accurate in the missed or ignored typographical errors.


Editing can enhance the sentence structure and ensure your write-up adheres to the formal conventions of the writing. Additionally, the editing removes unnecessary words and aligns the text with its context.


Let’s end the debate between proofreading vs editing as both aim to create high-quality content. But you have to understand the differences between both of these to achieve your goals quickly.

If you want to ensure that your contents are perfect, pay close attention to the differences between proofreading and editing. With editing, your document becomes more concise and logical. Whereas proofreading ensures the small grammatical and spelling mistakes are adjusted correctly. The professionals help ensure that you find the right words to convey your message. This way, your audience will be able to trust your words. After proofreading or editing, the content is complete and ready for publication. Quality work is essential whether you are a student or a professional; it helps achieve your objectives.

If you need assistance with the writing, editorial services, or looking for a well-known publisher to succeed in your book launch. Let us know, and our team will help you get in touch with the best one.

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